The presentation about the recruitment process 2026/2027
Partner universities
THE LIST OF ERASMUS+ PARTNER UNIVERSITIES in Excel file.
To receive the scholarship, you have to successfully undergo the recruitment process conducted by the Erasmus Coordinator in your faculty or institute.
Allocation of Erasmus places takes place once a year from January to March when students for winter and summer semester of the following academic year are recruited.
The basic criteria are:
- average grade
- level of candidate's motivation
- command of foreign language in which classes abroad will be conducted
Recruitment for internships and short-term mobilities
Recruitment is continuous, which means that you can qualify at any time. It is conducted by the coordinator at the faculty (on an individually agreed date).
Recruitment for long-term exchange for studies in 2026/2027 academic year
I STAGE
Foreign language placement interviews (English, German, French, Spanish, Portuguese, Italian) will take place in the Foreign Language Centre (Studium Praktycznej Nauki Języków Obcych/SPNJO).
Registration for interviews takes place in the Foreign Language Centre SPNJO, sekretariat.spnjo@uwr.edu.pl
II STAGE
Recruitment of candidates on the faculty level - until February 28th 2026.
Erasmus recruitment is carried out by the Faculties
| Faculty of Biotechnology | link |
| Faculty of Chemistry | link |
| Institute of International Relations | link |
| Institute of Political Science | link |
| Institute of Sociology | link |
| Institute of Journalism and Social Communication | link |
| Institute of European Studies | link |
| Faculty of Law, Administration and Economics | link |
III STAGE
After you have successfully undergone the recruitment process at the faculty level, you will receive access to an online account on our website.
Erasmus recruitment completed - presentation
Presentation with all the important an useful information for the students and PhD candidates, who has been qualified for Erasmus programme in 2025/2026.
If you have successfully undergone Erasmus recruitment process and been allocated a place on the list of outgoing students, you need to comply with some formalities in the International Office.
You will receive information on the preparation of the mobility by e-mail. The message will be sent to the university e-mail address.
Status of the outgoing Erasmus student
The period you spend abroad will be recognized by the University of Wrocław as an integral part of your studies, so you won't have to start over the academic year or take a leave, on the condition that you fulfil the obligations described in Learning Agreement.
Online Learning Agreement
Learning Agreement for Studies (LA) is the most important document related to the Erasmus scholarship. In other words, it is a plan of courses that will be taken at the host university and will serve as the basis for settling the exchange upon return.
Course selection should be based on the list of available courses published on the website of the host university. The study program prepared by the student must be officially approved by the home institute, i.e., by the Coordinator and/or other competent persons, such as the Director of the Institute or the Dean.
The Learning Agreement is an electronic document prepared by the outgoing student in USOSWEB. Once approved by the coordinator, it is automatically sent to the partner university for acceptance.
Important!
The Faculty or Institute Coordinator (and in some cases, also the Dean) is responsible for approving the courses to be taken at the host university. Therefore, please do not contact the International Office regarding course selection or changes to the study program.
Changes to Learning Agreement
After arriving at the host university, it often turns out that some of the initially planned courses cannot be taken for various reasons.
In such cases, in consultation with the Faculty or Institute Coordinator at the home university, a new plan must be created—Changes to Learning Agreement, which must be signed by the Coordinator and/or other persons who approved the original Learning Agreement.
The Changes to Learning Agreement, must be prepared within one month of the start of studies abroad.
ECTS Credits
The student is required to obtain 60 ECTS credits for the entire academic year, i.e., 30 per semester or 20 per trimester.
When preparing the Learning Agreement, it may turn out that a certain course must still be completed at the home university upon return within a specified period (e.g., in the following semester). In this case, the credits required to complete the semester or year are earned partly abroad and partly at home.
When planning the study program, students can rely on the support of the Faculty or Institute Erasmus Coordinator.
By preparing your Learning Agreement you can always count on the support of the institute or faculty Erasmus Coordinator.
Additional Funding
Scholarship for Students With Special Needs
Students with special needs qualified for the Erasmus mobility, regardless of the degree of their disability, can apply for grants from a specific fund. Disability is here defined as movement constraints as well as the need for special medical care during placement abroad. The scholarship application must include a medical certificate specifying the degree of disability. Applications can be submitted exclusively via the International Office no later than one month before the beginning of the mobility.
Financial Agreement
If you have been accepted by the foreign university, you have to sign the Student Agreement in the International Office - an agreement between you, the beneficiary of the Erasmus programme, and the representative of the University of Wrocław, which addresses the formal and financial conditions of your mobility.
The Student Agreement is signed in the International Office before the planned mobility. We recommend to do it no less than 2-3 weeks before you leave.
Transferring the scholarship:
- Transfers of Erasmus grant are done exclusively through transferring the money to a bank account (transfer to the account of another person, i.e. your parent, is possible only if you are the account's co-owner or you have been officially authorized by the owner at the bank outlet to use the account).
- Erasmus grant is first transferred in EUR to the foreign currency (FC) account of the University of Wrocław, and then to the student's EUR FC account. It's the most popular solution among students because it helps avoid double currency conversion (EUR to PLN, and PLN to EUR).
- All bank transfer costs are covered by the University.
- At the student's request, the EUR grant can be transferred to PLN account, the same into which travel grant will be paid.
- Students receive grants in two instalments, 80% before departure to the partner university and remaining 20% after completion of Erasmus stay.
Mobility capital
Under the framework of Erasmus+ Programme students can apply for studies and traineeships at each of the three levels of studies (Bachelor’s, Master’s, PhD). Mobility capital (number of months spent abroad under the Erasmus Programme) is calculated separately for each level.
Mobility capital per one level of studies is 12 months. In the case of uniform Master’s programmes, mobility capital cannot exceed 24 months.
Any UWr student can receive funding at a given level of studies for the period of 3 to 10 months. In the case of uniform Master’s programmes, the number of possible mobilities gets doubled.
Declaration about mobility capital
Health Insurance
Outgoing students are required to hold a health insurance policy for the period of their studies abroad.
Students from EU member states are recommended to hold a European Health Insurance Card/EHIC, which is the proof of health insurance coverage in Poland and provides the coverage of medical treatment costs in a foreign country.
All students, including those from outside EU, can obtain insurance cover from the National Health Fund.
Outgoing students can hold an insurance policy of one of the commercial insurance companies.
A copy of health insurance must be attached to the student agreement.
We recommend to purchase the EURO>26 card which allows its holders to obtain various discounts, and provides insurance against accidents.
Online Linguistic Support
Students going abroad will be obliged to take two language command tests: before and at the end of the mobility. The test concerns the language of instruction during studies or the language of traineeship. The link to the test in the Online Linguistic Support system will be sent to a participant's e-mail. Tests can be taken in English,German,French, Italian, Spanish, Dutch,Czech, Danish, Greek, Swedish.
Taking the tests is required to complete mobility.
Language courses online
The exchange student will have the opportunity to obtain a license for a professional language course in the Online Linguistic Support system.
Language course on-line consists of the following elements:
- language courses: drop-down menu allowing for the improvement of the following skills: reading, writing, grammar, vocabulary, communication; in MOOC form (Massive Open Online Course);
- tutoring: in the form of a virtual classroom, half-hour classes with teachers every other week between 9 AM and 4 PM in which students enrol;
- forum: teachers answer questions asked by the participants;
- news;
- level test: test completing the on-line course.
Licenses will be awarded by the University Erasmus + coordinator.
Extending Your Scholarship
If you have left in the first semester and decided to further extend your stay for the second semester, it is possible if both your host and home university agree.
Please remember, that the coordinator at your faculty in Wroclaw and the coordinator from the foreign university should be asked for permission to extend the stay.
Remember also, that the Erasmus grant can be allocated for the period of up to 10 months.
How to extend your scholarship.
You need to submit the following documents:
- amendment to financial agreement prepared on your account
- Learning Agreement for Studies for II semester approved by both Institutions (sending and receiving Institution), it means for us, that both parties agree to extension of your mobility, in exceptional cases we accept approvals (permission to extend your study from co-ordinators from both institutions) in the form of an e-mail information
- LA and changes to LA from the I semester - approved by both Institutions
- grades from the first semester of your studies at the foreign university (we accept preliminary version)
- updated insurance
Attention! Only after all documents are compiled and the extension is approved, the University will prepare the payment of the next instalment of the scholarship.
You need to submit the following documents no later than by the start date of the second semester at UWr.
Back at the University of Wrocław
To settle your Erasmus+ scholarship stay after returning from the exchange, you must:
-
Submit the following documents to the International Office (BWM):
- A list of completed courses, obtained grades, and ECTS credits (Transcript of Records)
- A certificate from the partner university confirming the study period specified in the student contract (Letter of Confirmation)*
- Learning Agreement / Changes to Learning Agreement approved by the host institution and the coordinator at UWr (in EWP system)
- Proof of travel using sustainable means of transport (Green Travel) a declaration, tickets
-
Complete:
- The Erasmus+ participant survey
The survey link is sent via email after the scholarship ends from the address: eu-corporate-notification-system@ec.europa.eu
*Please note that differences in the length of stay may affect the financial conditions of your mobility. For long-term exchanges, a 5-day flexibility is allowed (a stay shortened by up to 5 days will not change the amount of the granted scholarship).
Erasmus grant payment of remaining amount - 20% or different if the dates in Erasmus Certificate are different than the Erasmus financial agreement.
"Force Majeure" – Procedure for Terminating Erasmus+ Scholarship
If you encounter an unforeseeable situation not caused by your error or negligence (e.g., accident, illness, death of a close family member) and wish to terminate your mobility, contact both your home university and host university as soon as possible.
Required Documents
- Confirmation of Stay: Obtain confirmation of your stay from the host university, listing the actual dates of your stay.
- Application and Documentation: Write an application explaining the circumstances, and attach a document confirming the force majeure situation, such as a medical certificate, a notice of class suspension, or a death certificate.
Additional Documents
If the mobility was canceled or could not take place for justified reasons and you incurred costs that could not be recovered, you may apply for reimbursement of these expenses. To do so:
- Collect documents that verify incurred expenses, such as invoices, tickets, bank transaction confirmations, and documented attempts to recover costs.
- Send copies of these documents to theInternational Office
Decision
The complete set of documents will be forwarded to the Erasmus+ National Agency – Foundation for the Development of the Education System in Warsaw. Each case will be assessed individually.