Erasmus+ Studies

Erasmus is a European Union educational programme in which we have been participating since 1998/99.  In the years 1995 - 2006 Erasmus was an element of the Socrates programme, hence the name Socrates/Erasmus, and since 2007/2008 is has been a part of the Lifelong Learning Programme, hence the name LLP-Erasmus.

For the period 2014-2020 the LLP programme will be replaced by the Erasmus + which started operating at our University in 2014/2015 academic year.

Useful links:

Erasmus+ http://erasmusplus.org.pl/

Foundation for the Development of the Education System: http://www.frse.org.pl/

National Agency of the Erasmus Programme: http://www.socrates.org.pl/

European Commission: http://europa.eu.int/

Erasmus Student Network : http://www.esn.org/

Erasmus Policy Statment

Erasmus-Studies Application Form

If you have successfully underwent Erasmus recruitment process and been allocated a place on the list of outgoing students, you need to comply with some formalities in the International Office. 

The first step is to properly fill in the application form accessible from your individual on-line account on the International Office website https://international-applications.uni.wroc.pl/ (if you have already used the new website to complete your full time studies application, you can use it to apply for Erasmus+ too).

Carefully completed form with your attached photo (you can also add an electronic photograph when filling in the document) has to be submitted to the International Office as soon as possible.

Remember! The deadline applies to students leaving in winter and summer semester of a given academic year.

Status of the outgoing Erasmus student

The period you spend abroad will be recognized by the University of Wrocław as an integral part of your studies, so you won't have to start over the academic year or take a leave, on the condition that you  fulfill the obligations described in Learning Agreement.

Learning Agreement

Learning Agreement is the most important document relating to an Erasmus scholarship. It is a list of your chosen classes which you will take at the foreign university. You must select your classes from among those listed at your host university website. The guides of selected universities are available for inspection in the International Office. The curriculum  you design has to be officially approved by your institute: signed by the Erasmus Coordinator and/or other competent persons, like the Director of your institute or Dean.

A filled-in and signed by the institute/faculty Coordinator copy of the Learning Agreement needs to be submitted to the International Office at the time of signing the Student Agreement before the mobility.

Remember!

The faculty/institute Erasmus Coordinator  (and in some cases also the Dean) approves classes which you will take at the host university and acknowledges your ECTS points/grades/course credits.

Therefore please do not refer to the University Erasmus coordinator with matters related to designing or changing your curriculum.

Changes to Learning Agreement

Upon arrival to your host university it often turns out that for various reasons taking all the planned classes is not possible. In such case you should, after consulting the institute/faculty Erasmus Coordinator of your home university, design a new plan - Changes to Learning Agreement, which must be signed by your coordinator and/or other persons who approved the first version of the Learning Agreement.

Changes to Learning Agreement, signed by your host university Erasmus Coordinator must be sent to your home university Erasmus Coordinator within 30 days from the date which marks the beginning of your study period abroad.  

ECTS points

 European Credit Transfer System, through credit points, allows to convert grades and course credits obtained at the foreign university. This system has been introduced to almost all European universities, and all institutes of the University of Wrocław.

ECTS points are expressed in numbers, 1 to 60, corresponding to given subjects on the basis of workload needed to pass a course.  This includes lectures, practical classes, seminars, group and individual consultations, and lab work.

The points reflect the amount of workload necessary to pass a given course relative to the entire workload necessary to complete an entire academic year.

Every student is required to accumulate 60 ECTS points during an entire academic year: 30 per semester or 20 per trimester.

Obviously, it is rare that at a foreign university you can take the same courses which you are required to pass in a given semester at the home university.  When preparing Learning Agreement it can turn out that you may have to pass some courses at your home university within a specified time (e.g. in the next semester). In such case you accumulate points required to complete the semester or year partially abroad and partially in your home country. Remember that at a foreign university you cannot accumulate less than 15 ECTS points.  

When designing the curriculum you can always count on the support of the institute or faculty Erasmus Coordinator.  

ATTENTION! In order to better understand the level you're at and/or better organise your stay, the receiving institution can ask you to submit your Transcript of Records before the mobility.  

More information about ECTS can be found at the following website:

http://ec.europa.eu/education/programmes/socrates/ects/index_en.html

Recruitment Process

You can apply for an Erasmus scholarship placement if you meet the following requirements:

  • you are a student of the University of Wrocław,
  • your faculty has concluded Erasmus student exchange agreements with foreign universities within the EU,
  • you have successfully completed the first year of your studies,
  • you know the language of your target country (in the Scandinavian countries, Belgium and the Netherlands, English is sufficient) 
  • you are progressing well with your studies (the required average grade is determined individually by institutes/faculties)
  • declaration about mobility capital

In order to receive the scholarship, you have to successfully undergo the recruitment proces conducted by the Erasmus Coordinator in your faculty or institute.

Erasmus+ Coordinators

Allocation of Erasmus places takes place once a year from January to March, when students for winter and summer semester of the following academic year are recruited.

The basic criteria are:

  • average grade
  • level of candidate's motivation
  • command of foreign language in which classes abroad will be conducted

Recruitment for scholarships in 2018/2019 academic year

I STAGE

Foreign language placement interviews (English, German, French, Spanish, Portuguese, Italian) will take place in the Foreign Language Centre (Studium Praktycznej Nauki Języków Obcych/SPNJO), pl. Nankiera 2/3 on:  

  •  01.12.2017/Friday/after 4 pm
  •  19.01.2018 /Friday/after 4 pm

Registration for interviews takes place in SPNJO!  

II STAGE

Recruitment of candidates on the faculty level - until March 2nd 2018.

Recriutments rules for:

Faculty of Law, Administartion and Economics link

Institute of Journalism and Social Communication link

Institute of History link

Institute of International Relations link

Institute of Political Science link

Faculty of Biotechnology  link

III STAGE

After you have successfully underwent the recruitment process at the faculty level, you should create an on-line account onour website and fill in the application form

March 16th 2018 is deadline for submitting the approved application form to the International Office

Online Linguistic Support

Students going abroad will be obliged to take two language command tests: before and at the end of the mobility. The test concerns the language of instruction during studies or the language of traineeship. The link to the test in the Online Linguistic Support system will be sent to a participant's e-mail. Tests can be taken in:

  • English
  • German
  • French
  • Italian
  • Spanish
  • Dutch
  • Czech
  • Danish
  • Greek
  • Swedish

Taking the tests is required to complete the mobility.   

Language courses on-line

Exchange student will have the opportunity to obtain a license for a professional language course in the Online Linguistic Support  system.

Language course on-line consists of the following elements:

  •  language courses: drop-down menu allowing for the improvement of the following skills: reading, writing, grammar, vocabulary, communication; in MOOC form (Massive Open Online Course);  
  • tutoring: in the form of a virtual classroom, half-hour classes with teachers every other week between 9 AM and 4 PM in which students enroll;
  •   forum: teachers answer questions asked by the participants;
  •   news;
  •   level test:  test completing the on-line course. 

Licenses will be awarded by the University Erasmus + coordinator.

Before You Leave

Your personal data from the Application Form submitted on-line to the International Office will be sent to the foreign university which should contact you (through a letter or e-mail) to inform about additional formal requirements which need to be met before the mobility and about learning environment at your host institution. You can expect e.g. additional forms to be filled in and sent back, accommodation information, language course offer, list of classes, information about the organization of the academic year etc.  The host university can also ask you to submit the confirmation of  scholarship assignment, which will be available for download from your on-line account.  

IMPORTANT: If you wait too long for the answer, you can look for the information at the host university website (under sections „Erasmus incoming students" or „exchange students").

Don't forget to book a place in the dormitory! The sooner you send the application, the greater your chances of finding better, perhaps cheaper and better situated dormitory. For the reservation to be confirmed, you often need to pay deposit which will be later returned or settled as accommodation fee.

Not all foreign universities provide accommodation in the dormitories for Erasmus students. In such cases you can count on their help in finding a suitable rental or room in a student flat.  

Make sure to meet all the deadlines for sending back documents set by the host university!

After sending back all the required additional forms (sometimes host institutions don't have any additional formal requirements) the foreign university should send you the Letter of Acceptance, though we know from the experience that the very fact that you have been contacted constitutes their approval.

If you wait too long for the answer from your host institution (e.g. your mobility starts in a month), don't wait until the last moment, write an e-mail to one of the employees of the Erasmus office at your host university asking if your application has been delivered or contact the International Office at the host university. 

Scholarship Amount

The Erasmus grant is supplementary and meant to cover the gap in the cost of living between your home and receiving country. It is funded from EU sources. Students receiving the Erasmus grant retain the right to all other benefits like academic performance award, maintenance benefit or ministerial scholarship.

The amount of one month's scholarship is determined by the National Erasmus Agency and differentiated according to countries:

In 2018/2019 academic year a monthly Erasmus+ scholarship amounts to:

  • 500 Euro - Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom  
  • 450 Euro - Austria, Belgium, Cyprus, France, Greece, Spain, Netherlands, Malta, Germany, Portugal, Italy  
  • 400 Euro - Bulgaria, Croatia, Czech Republic, Estonia, Macedonia (FYROM), Lithuania, Łotwa, Romania, Slovakia, Slovenia, Hungary, Turkey
  • Switzerland - Swiss government grants.

The total scholarship amount for a given mobility is related to the duration of the semester and examination period at the foreign university.  For this reason students going to the same country may receive different grants.

The payment will be made on the condition that you sign the Student Agreement, where the study period at the foreign university is indicated, before the mobility.

According to the principle adopted at the University of Wrocław funds are allocated for a maximum period of 5 months, and according to the general principles the mobility cannot be shorter than 3 months.

Student Agreement

If you have been accepted by the foreign university, you have to sign the Student Agreement in the International Office - an agreement between you, the beneficiary of the Erasmus programme, and the representative of the University of Wrocław, which addresses the formal and financial conditions of your mobility. You will also receive  Erasmus Student Charter.  

 Preparing the Student Agreement:

  • The Student Agreement is signed in the International Office before the planned mobility. We recommend to do it no less than 2-3 weeks before you leave.
  • The document must be printed out in two copies and delivered to the International Office along with your bank details.
  • Fields concerning the duration of your stay and the scholarship amount are to be filled in by the representative of the International Office at the time of signing the Student Agreement .
  • Remember that you need to present a photocopy of the Learning Agreement signed by the Coordinator and copy of your health insurance.
  • When signing the Agreement, you should provide the exact start and end dates of your study period abroad (including any possible language courses) at the foreign university, because it will affect the amount of your grant.
  • All changes to the Student Agreement require an annex.

Transferring the scholarship:

  • Transfers will be made according to the date of the mobility and the date of signing of the Student Agreement, and will also depend on the date of receipt of the funding from the Polish Erasmus agency by UWr.
  • Transfers of the travel grant and Erasmus grant are done exclusively by means of transferring the money to a bank account (transfer to the account of another person, i.e. your parent, is possible only if you are the account's co-owner or you have been officially authorized by the owner at the bank outlet to use the account).
  • Erasmus grant is first transferred in EUR to the foreign currency (FC) account of the University of Wrocław, and then to the student's EUR FC account. It's the most popular solution among students, because it helps avoid double currency conversion (EUR to PLN, and PLN to EUR). 
  • All bank transfer costs are covered by the University. Erasmus funds are deposited with BZ WBK S.A. bank, and for this reason EUR transfers to FC accounts of this institution take much less time.
  • At the student's request the EUR grant can be transferred to PLN account, the same into which travel grant will be paid.
  • The University does not transfer money to foreign banks. Transfers are made exclusively to PLN and foreign currency accounts in the country.
  • Students receive grants in one installment.

Additional Funding

Maintenance benefit 

Outgoing Erasmus+ students who have received maintenance grant will be given additional funding of 200 EUR per each month of their studies during the period indicated in the Student Agreement.

Additional funding is awarded on the basis of information about students eligible to receive maintenance benefit as provided by the faculties.

Scholarship for Students With Special Needs

Students with special needs qualified for the Erasmus mobility, regardless of the degree of their disability, can apply for grants from a specific fund. Disability is here defined as movement constraints as well as the need for special medical care during placement abroad. Scholarship application must include a medical certificate specifying the degree of disability. Applications can be submitted exclusively via the International Office no later than one month before the beginning of the mobility.

Language Courses

The majority of foreign universities participating in the Erasmus programme offers 2-, 3- or 4-week intensive language courses before the start of the semester. They are usually free of charge, although there are exceptions.

The information about language courses provided by your host university and possible payments can be found on its website. You can find similar details in the information package sent to your home address by the host university.

In addition to pre-semester courses you can also learn foreign languages in semestral courses offered by the host institution.

Health Insurance

Outgoing students are required to hold health insurance policy for the period of their studies abroad.

Students from EU member states are recommended to hold a European Health Insurance Card/EHIC, which is the proof of health insurance coverage in Poland and provides the coverage of medical treatment costs in a foreign country. 

All students, including those from outside EU, can obtain insurance cover from the National Health Fund.

Outgoing students can hold an insurance policy of one of the commercial insurance companies.

A copy of health insurance must be attached to the student agreement.

We recommend  to purchase the EURO>26 card which allows  its holders to obtain various discounts, and provides insurance against accidents.  

Extending Your Scholarship

If you have left in the first semester and decided to further extend your stay for the second semester, it is possible if both your host and home university agree.

Remember that the Erasmus grant can be allocated for the period of up to 5 months, so when making the decision to stay please take into consideration that you can't count on Erasmus funding anymore. However, your status as an Erasmus student remains the same as in the first semester.

How to extend your scholarship.

You need to submit the following documents no later than by the start date of the second semester at UWr:

  • your host university's permission to continue your studies in the form of approved Learning Agreement for second semester
  • your institute/faculty Erasmus Coordinator's permission to extend your stay in the form of approved Learning Agreement for second semester
  • at least part of your grades from the first semester of your studies at the foreign university

Back at the University of Wrocław

After returning to Wrocław you have to submit the following documents to the International Office (filled in on-line from your individual account): 

  • Confirmation of Participation in Erasmus Exchange Program (study period must be the same as the one determined in the Student Agreement). 
  • Transcript of Records, in case of doctoral candidates: confirmation of project/research results  

Please remember that before you leave, you are obliged to obtain the required certificates from your host university, especially Confirmation of Participation in Erasmus Exchange Program. Grade transcripts, however, can be sent to you at a later time.

  • Learning Agreement/Changes to Learning Agreement -  per every semester of your studies, signed by you, the UWr Erasmus Coordinator, and your host university Erasmus Coordinator
  • Survey on-line
  • OLS- language test